Policies and Procedures

Membership

Membership in CIYC means a commitment to:

  • Honesty in reporting any COVID symptoms and exposure to CIYC staff immediately.
  • Faithful and punctual attendance at rehearsals and performances.
  • Self-discipline, focused attention, and professionalism at rehearsals and performances.
  • Respect for other chorus members, CIYC staff, parent volunteers, and the rehearsal and performance facilities.
  • Wear the full and correct uniform for performances and some specified rehearsals.
  • Handle music with care.
  • Remain active in the program for the entire season.
  • Make CIYC an important priority. CIYC’s continued musical and professional success depends on each singer’s active and enthusiastic participation.

Attendance and COVID-19 Expectations

Keeping our singers and staff safe is the top consideration in our plans for the season.  We expect all singers and families to report COVID symptoms and exposure immediately to CIYC.  Singers experiencing COVID symptoms or who are under quarantine will NOT be permitted to attend in-person rehearsal.  Attendance will be taken at all rehearsals for contact tracing purposes, but absences will not count against singers in any way.  Singers who cannot attend in-person rehearsal will have access to asynchronous rehearsal materials.
  • All singers and staff members will be required to wear masks at all in-person rehearsals.  Singers without a mask will not be allowed to enter rehearsal.
  • As a courtesy to CIYC staff, please report anticipated absences ahead of time via email.
  • Please also email CIYC to notify them of any excused absences due to illness, family emergencies, mandatory school functions, or religious commitments.
  • Absences due to recurring conflicts or extenuating circumstances should be discussed with and approved by the Conductor.
  • Rehearsals in collaboration with other organizations are mandatory.  Conflicts must be discussed with and approved by the Conductor.  Absence from a collaborative rehearsal may result in a singer being pulled from the performance.

Payment

Tuition payments are nonrefundable. There is no prorating of tuition for late enrollment. Bank charges incurred due to an NSF check returned to CIYC will be added to the singer’s outstanding balance with payment due upon notification. Further payment will need to be made by cashier’s check, money order, or cash.

Financial Assistance: CIYC provides limited tuition assistance for singers demonstrating financial need. Contact the CIYC office to request a Financial Aid Application or to request a payment plan.

Other Expenses

Uniforms: Uniforms (usually an additional expense for CIYC singers) will not be used this semester.

Trips: Travel opportunities for members are additional expenses, not included in tuition. No travel is anticipated this semester.

Concert Tickets: CIYC is a professional arts organization and charges admission for its season concerts. Collaborating organizations that invite CIYC to join them set ticket prices for their concerts.

Music

All music provided for use by choir members is borrowed from the CIYC music library or from other organizations.  Members are expected to keep it in good condition.  Chamber Choir singers receive a folder and are assigned a music number. Music distributed to each singer is numbered accordingly.

  • All music must be returned in good condition at the end of each semester or when a singer withdraws for any reason. Music borrowed from other organizations must be returned as called for by the Conductor.
  • If music is damaged or not returned, the singer will be charged for the replacement of that music. Replacement costs vary.
  • Music is always to be kept and carried in folders.
  • Music must not be folded or rolled.
  • Singers may mark music LIGHTLY in pencil only to help remember special instructions from the Conductor.
  • Drawing/doodling on the music is not allowed.
  • It is the responsibility of each Chamber Choir singer to bring a sharpened pencil with an eraser to each rehearsal.
  • All markings in the music must be erased before music is returned.
  • Stickers and drawings are not allowed on the outside of the folders.

Closed Rehearsals

All CIYC rehearsals are limited to enrolled singers, staff, guest artists, and personnel from performing arts organizations with which CIYC collaborates.  Occasionally, staff may invite parents or other visitors to hear a portion of a rehearsal.

Cause for Dismissal

Excessive absences, unexcused absences, inability to demonstrate knowledge of the repertoire, improper uniform, inappropriate or recalcitrant behavior, and lack of commitment are causes for a conference with the Conductor or Artistic Director, and may result in a singer being pulled from a performance or dismissed from CIYC.

Cancellation Due to Weather

CIYC generally follows Champaign Unit 4 School District decisions regarding cancellations due to inclement weather. If Champaign Unit 4 Schools are closed, dismiss early, or cancel after-school activities due to weather conditions, then CIYC usually cancels rehearsals.  In addition, if Faith UMC cancels activities in inclement weather, CIYC will cancel rehearsals. In the event of inclement weather, choir families will be notified by email and "Remind" message if a rehearsal is canceled.  Performances are not likely to be canceled unless weather conditions are extreme.